Enterprises owners and administrators of GSuite Cloud must see that there’s sufficient security for data stores in the cloud. As with all security features, we have a part to play in beefing up the security of what matters to us. In the successive lines of this article, we shall extensively detail best practices for GSuite DLP.
One of the most critical concerns for enterprises and their G suite administrators is keeping data safe. Intentional and appropriate security practices must be enacted to prevent data loss and data leaks. Neither of these two events would go without putting a dent and a trail of negative consequences on an organization. The consequences are better avoided than imagined or discussed. In a world with increasing technological hacks and gimmicks, protection shouldn’t be underrated.
If you think your organization has enough security measures to prevent data leaks or loss. You forget that the best practices of GSuite go beyond data loss and leaks. It secures your cloud and information in your cloud against ransomware and other human errors that may leave your security defense vulnerable. Every organization’s IT team needs to constantly enact these practices to beef up security and prevent data breaches.
What are the Best Practices for GSuite DLP?
Well, here you go!
1. Back-Up Important Data
Often enterprises and IT teams of organizations assume that using the cloud comes with a backup service. Unfortunately, this isn’t always the case; the IT team organization must set up a cloud to cloud backup system. This is especially important when there’s migration from cloud to cloud. The process of migration can bring severe damages if this practice isn’t in place.
Also, there’s a need to backup information daily in the cloud. Automating daily backup of information in your GSuite cloud is an intelligent practice to implement. It would be wise also to ensure that data in the backup is equally encrypted and protected from unauthorized access. Daily backing up data ensures you’re secured all-round compared to making a selective backup.
2. Setup Data Security Control
The best practices Data Loss Prevention for G Suite start with data security control. Data leaks and loss are easier to enforce with data security control. Setting up data security control entails setting surveillance over data and monitoring the inflow and outflow of data. It also includes setting restrictions and additional layers of protection from sensitive data and putting data out of bonds to unconcerned parties. With data security control, you can monitor how data is accessed, whom they are shared, and how they are used. This would help your IT team to take more proactive measures and fish out suspicious moves from within and outside your organization.
3. Use the Deletion Control Feature
One of the practices that can protect organizational data from human errors is deletion control. Often data is deleted without the performer of the action knowing it. Even worse, sometimes folders are deleted without checking subfolders or data in them because we assume we don’t need them anymore.
The deletion control would shield important data from human errors (deleting). It can determine who and who doesn’t have the authorization to delete specific data in the cloud. Even better, it details every file that would be deleted so the performer of the action can understand what’s at stake. With the deletion control, the IT team can achieve surveillance over important data
4. Use Ransomware Detection
Your organization suddenly doesn’t want to be in the deep shit that comes with ransomware. The data in your cloud is locked out of your access and encrypted, and you’d have to pay the attacker anonymously to gain access back to your data. The IT team of an organization must consistently implement a ransomware detection solution with the GSuite for Business.
This feature can detect ransomware (old, new, updated) and reveal the gimmicks of the attacker. The best ransomware detection solution must factor in the ability to block ransomware attacks in real-time and detail the affected files from an attack launched against your cloud. This action is usually automated and swings to action once it detects a ransomware attack.
Additionally, a ransomware detection solution must provide files in different versions/formats in case organizations need to replace data. Also, aside from detecting and blocking ransomware attacks, the best practice features automatic remediation of affected files. Manually correcting the damaged files can be demanding on your team. A ransomware detection solution that automatically remediates damaged files is the best practice for any enterprise.
5. Malware Detection & Reporting
The best of GSuite DLP practices must include a solution to prevent malware attacks. These attacks take the form of corrupted documents uploaded alongside your data which can breach your security. Whatever solution you stick with must detect malware and automatically get rid of them from your cloud. Malware attacks could compromise data and result in data loss and data leakages. Organizations must uphold malware detection practices to stay clear of the consequences of an impending malware attack.
IT teams of enterprises must also include a system of auditing and receiving reports of the effectiveness of the practices they have put in place to prohibit data loss and leakages. This could be done by evaluating their practices and gaining additional knowledge to ensure cloud security is optimized. Alternatively, they can use GSuite DLP solutions that report and audit the overall activity in the cloud periodically. The latter is better, and the former is good enough practice to ensure your IT team is up to date and can use new tech and solutions.
G Suite security measures in place to ensure data loss and leakages are avoided. Nevertheless, enterprises worldwide assert that an additional layer of protection from third-party integrated solutions does the trick. The best way to optimize the solutions available for GSuite DLP data security is to enforce these practices. These practices would reduce the workload of your IT team and avail them the privilege of focusing on weightier matters.